Organic Food

Idea: International Organic Food Show hosted by COMPANY NAME

Scope: Connecting suppliers and buyers

Example: https://www.specialtyfood.com/shows-events/summer-fancy-food-show/

Organic food show in NYC

Project background : Zach (due 12/06)

Executive Summary: Zach (due 12/06)

SLIDES: ALL OF US – DUE 12/06

Parts:

Cover Page : Sukeerthi (due 12/6)

Table of Contents : Sukeerthi (due 12/6)

Conclusions and Recommendations: All of us – at least one each (12/6)

Logo (due 12/3)

Print and put it together: Anthony (12/6)

Presenters: Sukeerthi , Zach, and Anthony, and Yuan?

ADD- INS – project closing

Appendix

OTHER IDEAS: (PLEASE ADD IDEAS)

Advertisement plan – Sukeerthi

Data management plan – Anthony (FOR STALLS TO REGISTER)

Project Management Plan

Presented By:

Sukeerthi Bitra

Ivan Watanabe- Aranda

Zack

Yuan

Table of Contents

Project Background ………………………………………………………………………………….

Project Definition Document ………………………………………………………………………..

Project Budget ……………………………………………………………………………………….

Work Breakdown Schedule …………………………………………………………………………

Project Schedule …………………………………………………………………………………….

Quality Management Plan ………………………………………………………………………….

Risk Management Plan ……………………………………………………………………………..

Contingency Plan …………………………………………………………………………………….

Communication Management Plan ………………………………………………………………..

Data Management Plan …………………………………………………………………………….

Advertising Plan ………………………………………………………………………………………..

Conclusions and Recommendations ……………………………………………………………….

Change Request Form ………………………………………………………………………………

Appendix ………………………………………………………………………………………………

Project Background

We are a group of college students who run a startup company called Precision Planning. Precision Planning is an event planning/coordinating company that seeks to take on large scale projects such as shows, concerts, and parties. We take care of all the planning from the smallest details all the way up to finishing touches. Every year, we take on one large project, and have found success each time. For this upcoming summer, we found an opportunity in the organic food market industry for restaurants. We recognize that there are often issues with medium to high brow restaurants finding the right food products from the right place in a manner that will build a positive relationship with the supplier and customer. By offering this food show it provides an opportunity for both restaurant suppliers and restaurants themselves to explore the different options available to them in offering the best possible food to restaurant goers. Suppliers have a chance to brand themselves by displaying their products at different stands at our food show. This offers suppliers to get their name out to different restaurants in which they otherwise would not have interacted with. Our company seeks to organize a food show event where restaurant owners, managers, and chefs can attend an organized food show with stands from different suppliers. We chose to make the focus of the food show to be on organic food because of its increasing popularity and beneficial factors.This event will draw outside sponsors and will be advertised to all restaurants in the respective region through different advertising and marketing tactics. Our company serves to bring suppliers and customers together in ways that would not have been possible without our efforts. Our end goal is for local restaurants and suppliers to reach cost and quality efficiencies by having a chance to see what each supplier has to offer and hopefully develop a long lasting relationship with them. After the initial food show launch we plan to hold similar launches in other regions until we ultimately become a full scale nationwide company. We see very little downside to this because every restaurant seeks to set themselves apart from others around them. This food show will draw plenty of attendees because of this reason.

Project Definition Document

Purpose

To connect food suppliers and buyers around the world in one place to engage in business interactions to promote business in the organic food industry.

Scope

To design and organize an organic food show from beginning to end that attracts an audience and allows suppliers and buyers to connect with each other and make business deals.

Goals and Objectives

To design an International Organic Food Show for the summer to attract suppliers and buyers of organic food to conduct meaningful business relationships

Coordinate meetings for Business to Business interactions for suppliers and buyers

Attain sponsors for the show

To collect data from participants in order to use for future events

To attain at least ten high profile sponsors

Market enough to attract enough business and general public

Key Success Factors

Complete the project under the BLANK dollar budget

Deliver the completed show in New York City by next summer (June 1st – June 3rd, 2018)

Reach at least BLANK number of organic food suppliers

Generate an impact in the organic food industry

To gain success in the media to attract future business deals

Assumptions

All food and supplies needed will be available in sufficient quantities

Weather will not delay dates of food show

Additional funding is available if budget runs over financial targets

Skilled workforce to set up show is available in sufficient numbers when needed

Timeline and budget are sufficient to meet project goals

Will be able to find high profile sponsors

Constraints

Project completed under a budget of BLANK

Project planning has to be completed within an eight month time limit

Has to meet success measures set for our company and the sponsors

Project must meet all quality standards set

Risks/Mitigation

Not enough suppliers/exhibitors register for event

Mitigation: Offer incentives for those who register early and have a successful advertising plan

Suppliers/exhibitors cancel last minute or arrive late

Mitigation: Coordinate early on with the suppliers/exhibitors to confirm all logistics one month prior. Make sure they are informed that registration fees are non-refundable.

Unforeseen weather issue

Mitigation: Monitor all schedules and times and have fall back dates and plan in place

Project exceeds approved budget

Mitigation: Make sure budget is completely accurate and closely monitor and document all expenses to avoid overspending

Project not ready by the summer

Mitigation: Immediately inform all stakeholders involved and have an updated project plan for proposed new dates

Stakeholders

Precision Planning

Guest Speakers